I'm hoping this is the right place to ask for some advice about how kanban works effectively at different scales and how to plan ahead effectively.

So here's my background and context to the situation:

• I currently work in a public sector role, so I am extremely limited in what software I can use on my locked down laptop. Essentially I am limited to MS Office, Teams and MS Planner.
• I have in the past in simpler roles used kanban effectively with a whiteboard and sticky notes, and this worked well for me. It was visual, always there so I didn't forget about stuff and I was able to prioritise what I did next once each task was completed. However, sometimes it did feel a little clunky when the tasks I had on the board and moved across were simple, single step items rather than a project that would be "in progress" for a while (but it worked).
• I'm now in a more complex role, involved in multiple projects at any one time with multiple stakeholders I have to work with and multiple single tasks and larger project type items.
• I never used to plan my week as my roles were always reactive by nature and I just turned up and churned through what I had to do in the time I had available. Now however, I have a lot more autonomy and need to managed my time better including meetings, self study projects to keep up to date in my field (I'm meant to be a subject matter expert in my area). This is where kanban falls down to me - if I plan when I'm going to do each task/piece of work in advance, then the backlog>in progress>done flow doesn't feel like it works and I struggle for some reason. But on the other hand, not planning just leaves me feeling overwhelmed by everything I need to do. I've tried to implement various structures and routines to my work day (such as blocking shallow tasks and deep work periods) but my days are all different so it's hard to develop a routine.
• Is there a better way to plan my week ahead, but while also incorporating the kanban flow that in theory means I will progress through tasks as the most efficient pace to maximise work done in the time I have? I've tried Carl Pullein's time sector system (essentially a kanban board but with columns for this month, next month, this week, next week to manage when you are planning to do something) however this creates a lot of admin overhead that doesn't seem to work for me.

In short kanban worked for me in the past and seems to fit with how I naturally think/work, but I find myself overwhelmed trying to use it in a more complex role with multiple projects I am meant to be supporting. My simple whiteboard kanban years ago felt like it gave me a good overview of my current workload, but I now feel that I need something more proactive to try and achieve a similar overview and efficient workflow?

Hi everyone.

As said in the title, I'm looking for a Kanban board (or just a task board for those who want to claim that Kanban has to come with all the fluff) to replace Trello, that doesn't have any AI natively (if there are plugins that I can just ignore, good for me), and wasn't vibe-coded like most of the alternatives I've seen pop up lately.

I don't even need it to be offline; a web-service would work. I just want something simple enough to use, that doesn't add AI fluff, and was coded by humans (I have a pretty harsh anti-AI policy). I've seen Obsidian pop up in discussions, but I don't know if I want to install a whole note-taking app, add a plug-in, and never touch the rest of its functionalities because I don't need them.

Thanks in advance.

Edit for update: After looking at all the suggestions (so many with AI or vibe-coded), I took a few days to test out a few. Taiga would be great if it weren't for the lack of a dark mode. For now, KanbanFlow is the one that looks the most promising. I couldn't find any AI anywhere, and it looks great for my needs. IT's simple and easy to set up and use. It would have been better with an importer for boards, but setting up from scratch allowed me to clean up some clutter I had for far too long, so it turned out to be a positive. Thanks everyone for the suggestions.

I want a Kanban board with collapsable or ability to minimise columns?? So that I dont have to see the long to do list, only todays tasks for example

Cost Accounting: "Max out every resource to 100% ! Cut capacity if you have to for extra savings!"

Throughput Accounting: "Idle capacity on non-constraints protects the system's constraint. That's not waste, it's insurance."

Two mindsets. One winner.

Which do you choose?

You can also read the article on website.

Many people associate Kanban with software development teams.

You’ve probably seen Kanban boards used for tracking engineering tasks, bug fixes, and product features.

But Kanban is far bigger than software development.

In fact, Kanban was originally invented for manufacturing, and today it’s used across many industries — from marketing and recruiting to customer support and personal productivity.

Let’s explore where Kanban is used today, and why it remains one of the most powerful ways to manage work.

Where Kanban Came From

Kanban was developed by engineers at Toyota in the 1940s as part of their lean manufacturing system.

Factories used Kanban cards to signal when new parts were needed in the production process.

Instead of producing large batches in advance, work flowed based on actual demand.

A simplified manufacturing workflow looked like this:

Parts Needed → In Production → Assembly → Completed

This system helped factories:

• reduce excess inventory
• avoid overproduction
• keep production flowing smoothly

Over time, these principles became known as Lean manufacturing, and later inspired modern Agile workflows.

The Universal Language of "In Progress"

The magic of Kanban isn't in the columns; it’s in the constraints. By visualizing work, you force a team to acknowledge their capacity. Whether you are a solo founder or a scaling HR department, Kanban provides a shared truth.

Marketing & Growth: Managing the Creative Pipeline

Marketing is no longer just about "having ideas." It’s a high-velocity production line of assets, copy, and data. Marketing teams often run many parallel activities:

• blog posts
• social media campaigns
• design work
• product launches

Kanban helps visualize the entire pipeline.

A typical marketing board might look like this:

Ideas → Writing → Design → Review → Published

With a Kanban board, teams can instantly see:

• what content is being worked on
• where bottlenecks exist
• what is ready to publish

This clarity makes it easier to manage creative workflows.

HR & Talent Acquisition: The Candidate Funnel

Recruiting is essentially a sales CRM. If a candidate sits in "Screening" for ten days, you lose them to a competitor.

Recruiting teams often manage dozens or hundreds of candidates at once. A Kanban board helps track where each candidate is in the process.

Example workflow:

Applicants → Screening → Interview → Offer → Hired

This approach helps hiring teams:

• track candidates visually
• keep interview pipelines organized
• avoid losing applicants in the process

Many recruiting tools today are essentially specialized Kanban systems.

Customer Success: Beyond the Inbox

Support tickets are reactive; Kanban makes them proactive.

Support requests move through stages like:

New Tickets → Investigating → Waiting on Customer → Resolved

With Kanban, support managers can quickly see:

• which tickets are stuck
• which agents are overloaded
• how quickly issues are resolved

It improves both team coordination and customer response time.

Kanban for Personal Productivity

Kanban isn’t only used by teams — it has also become a powerful system for personal productivity.

Many individuals use a simple board to manage their daily work:

To Do → Doing → Done

This simple visual system helps people:

• focus on one task at a time
• see progress clearly
• avoid feeling overwhelmed

Even a small board can dramatically improve productivity.

The New Frontier: Kanban as an AI Orchestrator

As AI tools become part of everyday work, a new type of workflow is emerging.

AI tasks often run asynchronously. They might take seconds, minutes, or longer depending on compute resources or API limits.

This makes traditional task lists difficult to manage.

Kanban works naturally for these workflows:

Queued → AI Running → Review → Done

Instead of waiting for AI tasks to finish manually, teams can queue work and track progress visually.

Where Movedone Fits

At Movedone, we believe Kanban is evolving again.

Our vision is a privacy-first workspace where humans and AI agents work together.

Instead of treating AI as a separate tool, Movedone lets AI work inside your Kanban workflow.

You can:

• Drag and drop everything — projects, categories, columns, and tasks. Organize your workspace the way that feels natural to you.
• Agentic workflows — queue tasks for AI agents, watch progress directly in your board, then review and continue the work once the agent finishes.
• Encrypted collaboration — real-time sync for multiple users, built with a local-first, privacy-first architecture.

The result is a workspace where human creativity and AI automation flow together naturally.

Final Thoughts

Kanban continues to spread across industries because it solves a universal problem: making work visible.

A Kanban board helps teams visualize work clearly, reduce overload, identify bottlenecks, and maintain steady progress.

Whether you're building software, launching campaigns, hiring employees, or running AI workflows, the same principles apply.

Kanban is no longer just a tool for software teams. It’s now used across almost every part of a successful business.

If you're curious about what an AI-native Kanban workspace looks like, try Movedone and see how humans and AI agents can work together in the same flow.

Hi everyone. My name is Sergiu and I'm a self-taught developer. In my current company I have to manage a lot of things, I have tons of daily tasks and very often I was forgetting about some important ones. So, a few weeks ago, I decided to create a small app for myself that would help me track all my tasks and not miss anything. I found that a Kanban board fits great all my needs and create a a very simple and minimalistic one. While using it internally I found it super usefull for myself and I thought, why not to make it public for everyone? And here it is, just launched it today: https://simplykanban.online/
I would really appreciate if anyone can try it. I really hope someone can find it useful and use it daily. After registering an account, you'll have a "Feedback" button on the top right in your account. Feel free to use it for ideas/suggestions/bug reports.

Thanks a lot to everyone.

Hello, I'm searching for a Kanban Certification, I found the IBQMI Kanban Professional, which costs only 95 dollars, its accepted in my job and does not expire.

Is it a good certificaiton? Do you recomend any other for Kanban?

What is the one feature, either on mobile or desktop, that you would wish to have in the Kanban board you are using?

Dear Kanban professionals, I have a request -can you please share what online tools are you using in your Kanban practice? It has to be an online tool, I have a distributed team. I need work item age tracking, pull signals, enforcing WIP, and ideally cycle time scatter plots and work item aging chart. If at all possible built in monte carlo simulations would be amazing. Let me know?

Hi Folks!

I was wondering if there are individuals here that is using kanban to track support work?

I recently took over a Specialized Support Team that focuses on 3 distinct products than no other Support Team in our organization that handles / support.

I’m trying to transition the team from ‘we work out of the queues’ and ‘tackle as many tickets’ from the CRM mind set to a bit more project based and see the queue more as quality vs quantity and also it would be good for the growth of my team.

I have 5 person team and I’m currently thinking of: content creation, release note management, team confluence maintenance, and vendor management (offshore teams)?

Curious - is anyone else in Support Management using kanban to track projects and how did you break it down by?

Any tips, suggestions, ideation would be awesome. Thanks!

Hey guys. I am wondering if you see that less and less organizations are doing Kanban, sending people to learn the method and just in general applying Kanban ways of working in their organizations? I find that companies have stopped doing Agile transformations in general and while Kanban is more about Lean and flow, do you think that the decreasing popularity of Agile is affecting Kanban too?

I notice that the vast majority of people do not understand queueing theory very well. When I was a dev/instructor at one of the FAANG companies, in my class on queueing theory and Kanban, people would nod wisely, but I could tell from what they said that they really didn't get it. So I wrote a little Kanban Simulator for them to play with, to help them get a feel for how queueing theory and Kanban work. That seemed to help a lot.

I've written a web-based version of my Kanban Simulator and intend to give it to people in the form of an exercise: given the following resources, 1 UX, 1 dev, and 1 QA; and given their respective throughputs of 3, 2 and 1 cards/day, adjust the WIP limits to minimize cycle time (a.k.a., "sojourn time").

Who knows? It might be illuminating for those who think they're "doing Kanban" but don't have any WIP limits.

My ask of you: if you can think of another exercise, something that shows another aspect of queueing theory that I could help them see with my Kanban Simulator, can you please let me know?

Finally, feedback on the associated prose would be appreciated.

LazyBoard is a terminal-based Kanban board built on top of GitHub Projects v2.

Instead of replacing GitHub Projects, it provides a faster, keyboard-first interface for daily planning.

I’m on the hunt for a Kanban software that meets some specific criteria for my project management needs. Here’s what I'm looking for:

Requirements:

• Open Source and Free: should be open-source and free
• Windows Compatibility: It must work on Windows.
• Offline Functionality: should be able to operate completely offline.
• Export/Shared Storage: Projects should be exportable or capable of residing on a network shared folder (like Samba or OneDrive).
• File Attachments: must support attaching images and files to tasks (VERY IMPORTANT)
• No Mobile Support Needed: It doesn’t need to be mobile-ready or have a companion mobile app.
• No dockers or web-app: I prefer old-style software. A good old .exe or .msi installer is preferred. I don't want to deal with dockers.
• Single User: Multi-user functionality is not necessary.

Additional Notes:

• Examples of features that would be nice to have include color coding and due date reminders, but they aren't essential.
• I tested dozens of kanban offline software but most of them lack the file attachment feature that is a must for me.

If you have any recommendations, please share them! Thank you!

EDIT: I ended up using Obsidian with the Kanban plugin

Trabalho em uma empresa onde hoje utilizamos o formato de daily scrum, mas ele não funciona tão bem na prática, principalmente porque nosso modo de trabalho não segue exatamente o Scrum. Recentemente começamos a discutir isso internamente e pensar em como ajustar esse fluxo para algo mais alinhado com a nossa realidade.

Vocês teriam alguma dica ou boas práticas para adaptar esse processo?

Hi all, hope you're enjoying Christmas (Xmas-Nondenominational winter-solstice festivities). Wanted to hear your thoughts on this situation. My boss and I were passive aggressively arguing during the latest sprint meeting about new operation methodologies leading into Q1 of 2026. Background, as a scrum master of my sector, we currently operate with a 70% interest towards improving ART (Agile Release Train) performance with a 25% interest in current burndown navigation rounds, a 3.8% (t.l.d.r this is calculated by total story points over a averaged period of time over three to four quarters divided by total confidence metric), and a 1.3% interest in handling "team issues" (story point assignment, workplace relationships, failed deadlines, simple stuff like that). My boss believes we should average out the interest relationship for at 5% (t.l.d.r this is calculated by total story points over a averaged period of time over three to four quarters divided by total confidence metric) rather than 3.8%. The internet is telling me this is due to a knowledge deficit caused by my non-acquisition of USUX scrum focus within the PSU scrum course (I will admit, I was watching the newest marvel movie (Fantastic four anyone???) and planning my Disney vacation while taking that part of the course, I tried getting my partner to screen record, but they was getting the new booster vaccine).

Has anyone ran into something similar in regard to priority assignments? Why specifically at the end of the year (for Gregorian calendar users) and not the end of the fiscal year (for American taxpayers). Also, what scrum cert would you recommend for a 15 year old child who has interests in turning his startup into a fully functioning scrum environment.

Are Kanban Management Professional (1&2) certifications good starting point for someone new to Kanban and looking to diversify skillset?

Hi there good people of r/kanban !

I am a student from Poland and i'm writing a thesis on Agile methodologies. If you have a moment to spare, please fill it out - it takes 5 minutes of your time, and it helps a ton.

I will be publishing the results of the survey as well as the the summary of the paper here around february, when my work is reviewed and accepted. Much thanks to anyone that takes their time of day, to make management a little bit more informed!

https://docs.google.com/forms/d/e/1FAIpQLSdBNlPzP81jmWcvQUh9GkiFch_u88f3tBqpXk0WZxM5exstgg/viewform?usp=dialog

Hello everyone!

I need your help please.

I don't know anywhere is I could go or search for this answer.

In the past days I tried multiple kanban board apps/platform, but all of them have signup/login/sync problems, and I mean it when I say all, cause every one had one of these problems.

I'm desperate I don't know what "underground" platforms to try, cause all mainstream one's I already did it.

I need a platform that has the PC and mobile version and account should be synced between these 2.

So far I tried Trello, Zenkit, Monday, Kanban flow, Asana, todoist, clickup, Miro.

Help me, please HELP ME

Hey everyone,

I’ve been working on Fira, a lightweight Visual Kanban tool for developers who prefer simplicity, privacy, and local control.
It stores tasks as plain Markdown files, so everything lives alongside your code - no database, no accounts, no telemetry.

Most project management tools feel overcomplicated for small dev teams. We wanted something Git-friendly, hackable, and offline-capable — something that “just works”.

Since all tasks are stored as Markdown files, it’s super easy to generate task descriptions or backlog items with AI. It fits naturally into any dev + AI workflow — generate with your favorite LLM, manage visually in Fira.

WebPage - Fira
GitHub - link

Hey everyone 👋

I wanted to share something that might help other teams facing the same pain we had.

If your team uses Miro for discovery, ideation, or roadmap planning and Businessmap (Kanbanize) for delivery, you’ve probably felt this gap:
once you finish planning in Miro, you have to manually re-create everything in Businessmap.
That usually means lost context, outdated boards, and double work.

To fix this, I built a small bridge between the two tools.

Here’s what it does in plain terms:

• Pull Businessmap cards into Miro so you can visualize and arrange them freely during planning sessions.
• Edit directly in Miro (title, status, assignee), and it syncs back automatically.
• Create new Businessmap cards from Miro: no need to open another tab.

This workflow helps teams:

• Keep a single source of truth while still working visually.
• Let non-technical teammates collaborate in Miro without breaking structure.
• Save time on copy-pasting or updating two tools manually.

It’s currently in open beta, and we’re looking for feedback from real teams especially product managers, PMOs, and agile coaches who use both tools daily.

You can check out a short demo here:

https://reddit.com/link/1o7hj0l/video/2sg1vlqq9bvf1/player

Hey r/kanban! I've been working on a project for the past few months and I'm looking for some beta testers to help me figure out what works and what doesn't.

The problem I'm trying to solve:

My team lives in Slack, but we still have to manually update our kanban board. Someone mentions they're starting on the Q4 campaign, we have to create a card. Designer publishes the final mockups in Figma, we have to move the card to Done. It felt like we were doing everything twice.

What I built:

Bloop watches your team conversations (Slack, Discord, Teams, etc.) and automatically updates your kanban board. When someone commits to a task, it creates a card. When work gets completed, it moves to Done. The board stays synced with what's actually happening.

Setup is pretty straightforward - connect Slack, invite the bot to your channels, and it starts working. Takes about 90 seconds.

What I'm looking for:

I need people to actually use this and tell me what's missing or broken. Especially interested if you:

• Already use kanban for your team
• Work primarily in Slack (other integrations to be decided)
• Find yourself manually syncing conversations → board tasks
• Have opinions on what makes a good kanban workflow

It's called Bloop: https://bloop.blueprintlab.io/v3

Would really appreciate any feedback - both positive and critical. Happy to answer questions about how it works. Feel free to DM me if you have any requests or questions!

Thanks!

I am trying to find a kanban board that will work well for my neighborhood's HOA. Unfortunately the HOA does not have much of a budget, but I do think having this would help give transparency to the on-going tasks the HOA board is dealing with and the progress of each one so far. I would like it if the kanban board would be able to take anonymous comments and suggestions so that people in the neighborhood could provide feedback without having to make an account. This would make it more accessible, especially since many community members are older and not very tech-savvy.

Here is the consolidated list of kanban board features I'm looking for:

• Public - kanban can be seen by anyone with the link
• Anonymous comments and suggestions - allows for users to provide feedback without having to make an account for accessibility purposes
• Free - my HOA board doesn't have much budget and would probably be more open to this if it was free.
• Cloud-based - Cloud-based since I rather not run if myself (might move out in a year and would like it to keep running without having me be present)

I know this is probably a pretty big ask. I'm open to any recommendations you all have! Thank you in advance!