Hi,
I joined a joint tenancy starting from 1 July 2025 and (previously) ending on the 30th of June 2026. It was a group of 5 people. We had a total rent of 2600, but it was laid out in the tenancy agreement as each tenant would pay £520 - the total is not stated. Once the RRA came in, we were aware that our tenancy had switched over to a rolling one. One member of the group apparently gave notice after the 1st of May - he agreed with the landlord to end it early (June 30th). There is nothing in writing that any of us other tenants have about this, especially no written messages agreeing to a shorter dissolution date than two months. There may theoretically be messages between him and the landlord agreeing to it, but he has not provided us with any of them. I do not know when this agreement to dissolve the tenancy was made.
After he told us this, the landlord informed us he would be transferring the property to his sister who would be partnering with an estate agent (Stirling Ackroyd) who would be taking over managing the property, and that we should expect them to contact us in June. Stirling Ackroyd contacted the remaining 4 of us tenants on the 20th of June and informed us that they intended to offer us individual room tenancy agreements at an increased rate of 550 (for my room, others might vary due to size). They would be finding a fifth tenant and intended her to move in from the 1st of July. There was no communication prior to this. They sent us a link to their online platform Goodlord and asked us to go through a draft rental contract and complete some referencing, subsequent to which we would receive our formal rental agreements.
There was some confusion with the contracts - previously, we had been on a joint tenancy, and so had been liable for Council Tax as a group. The new draft rental contracts (which had my details, the landlord's details and the room I was renting all correctly filled) said the landlord would now be liable. We wanted to confirm this with the estate agents, but it took several days to get a response.
I completed all my referencing information by Friday the 26th of June, and was prepared to sign my final tenancy agreement. I received a notification on the 29th of June that my referencing was complete and had been sent to the estate agent.
On the 30th of June we received a call from the estate agent who told us that because they were missing some documents from the previous landlord (which we think are the EPC/EICR) they were unable to offer us the individual tenancies yet and intended to push the start dates back to the 1st of August. They verbally instructed us to pay the current rent (520) to our previous landlord's bank account for the month of July.
As of today, we received a letter stating that we had the entire outstanding balance of the year's council tax due (addressed to the 5 people) because we had not paid our installments in time. The letter is dated the 17th. I forgot to pay my council tax at the start of the month as I had canceled my direct debit in advance of the landlord taking it over, and only realised this on the 16th, when I have a receipt paying my portion. The housemate who dissolved the tenancy agreement and moved out did NOT pay for this month, but we should theoretically have had surplus payments from previous months to cover that.
My questions are:
What exactly is our living situation? I have a "draft rental contract" with my name, my landlord's name and my room on it. This contains explicit confirmation that my landlord will be paying the council tax / it is included in my rent. I also have written confirmation from the estate agent confirming the section about landlord covering council tax is accurate. If our joint tenancy was correctly dissolved, are we now in individual tenancies? Do the terms of this 'draft contract' apply if it was presented to me and I paid rent? It has a field for me to sign it and I have a signed copy on my computer, but I never signed it through their Goodlord platform.
Who is liable for council tax? The letter is addressed to the 5 of us. Our previous rental agreement says the landlord is to inform the council when the agreement dissolves. Our housemate also did not inform the council he had moved out. Our current 'draft' agreements state that the landlord should be paying them.
Did offering me the draft agreement and telling me to pay the rent confirm it? Are we operating under some sort of frankensteined-together gray zone? Should we have received the EPC and EICR by now? Should we have had our deposits returned yet?
As you can imagine, this is kind of an insane situation for a bunch of fresh graduates to find ourselves in, so we'd appreciate any advice you can offer. I intend to call Shelter tomorrow and ask for advice.